As Hamlekâr (Hamlekâr Satranç ve Akıl Oyunları Spor Kulübü Derneği), we process your personal data as data controller under Turkey’s Personal Data Protection Law No. 6698 (KVKK), for the purposes and on the legal grounds set out below and in line with the principle of proportionality.
Categories of personal data
- Member, player and parent identity and contact details
- Date of birth, licence number, rating and tournament results
- Membership fee and tournament payment information
- Name and club shown in tournament pairing and result lists
- Photos and videos taken at tournaments (with explicit consent)
Purposes
Running enrolment and contract processes, planning lessons and events, collecting fees and invoicing, communicating with parents, meeting legal obligations, answering requests and complaints and, where you have given explicit consent, promotional activities.
Legal grounds
Under Article 5/2 of the KVKK your data is processed for the formation and performance of a contract, where expressly provided by law, to meet legal obligations and on the basis of legitimate interest; sharing photos and videos and sending commercial electronic messages rely on your explicit consent under Article 5/1. Data of students under 18 is processed only with the approval of a parent or guardian.
Transfers
Data may be transferred to the Turkish Chess Federation and the Provincial Directorate of Youth and Sports to report licences, validations and tournament results; to FIDE via the federation for FIDE-rated tournaments (a transfer abroad made with the data subject’s explicit consent or under the conditions set by law); to our accountant; and to authorities with legal powers. Tournament result lists are published publicly, as is inherent to sports competitions.
Retention
Data is kept for the periods set by the relevant legislation (10 years for commercial books and records) and is then deleted, destroyed or anonymised.
Your rights
Under Article 11 of the KVKK you may learn whether your data is processed, request information, ask for correction or deletion, learn the third parties it has been transferred to, object and claim compensation. You can send your request in writing to kvkk@hamlekar.org.tr or to Yahyakaptan Mah. Kartal Sok. No: 6 Kat: 1, İzmit / Kocaeli, in line with the Communiqué on the Procedures and Principles of Application to the Data Controller; requests are answered free of charge within 30 days at the latest. Questions: +90 262 331 47 20.